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Privacy Policy

A legal disclaimer

Photo Capture USA (“Company”) provides professional photo booth, event photography, and media production services. By booking any service, the Client (“Client”) acknowledges and agrees to the following terms:

 

1. Responsibility for Notice of Filming

Client understands and agrees that Photo Capture USA is not responsible for providing, posting, or displaying any “Notice of Filming,” “Notice of Photography,” privacy signage, guest advisories, or consent notices at the event location.

The Client assumes full responsibility for informing attendees, guests, vendors, venue staff, and all persons present that photography, videography, and digital media capture will occur.

 

2. Client Duty to Comply With Privacy & Venue Requirements

Client agrees to comply with all local, state, and federal laws regarding privacy, consent, and media disclosure, including but not limited to:

 

  • Posting visible signage informing guests of ongoing photo and video capture

  • Notifying the venue of planned photography or recording

  • Handling all guest inquiries or objections relating to filming or media usage

 

 

Photo Capture USA will perform services under the assumption that all required notices and permissions have been secured by the Client.

 

3. Indemnification

Client agrees to defend, indemnify, and hold harmless Photo Capture USA, its owners, employees, and contractors from any claims, disputes, privacy complaints, or legal actions arising from the Client’s failure to provide adequate notice of photography or filming.

 

4. Use of Media

Client acknowledges that guests who participate voluntarily in the photo booth are deemed to have provided implied consent. However, all broader consent requirements remain the responsibility of the Client.

 

5. SEO-Friendly Professional Assurance

Photo Capture USA operates as a premium provider of photo booth rentals, interactive photography experiences, corporate event photo activations, and digital media capture for weddings, parties, and brand events throughout the United States.

This disclaimer helps ensure transparency, legal compliance, and a smooth guest experience at every event.

Privacy Policy - the basics

Photo Capture USA (“Company,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and safeguard information when providing photo booth services, event photography, digital media capture, and related interactive experiences across the United States.

 

By booking our services, visiting our website, or participating in any of our photo booth activations, you agree to the practices described in this policy.

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1. Information We Collect

 

 

We may collect the following types of information:

 

 

A. Personal Information (Provided by Client or Guests)

 

 

  • Names

  • Email addresses

  • Phone numbers

  • Physical addresses (for invoices or booking forms)

  • Event details (location, date, schedules)

 

 

 

B. Image & Media Data

 

 

  • Photographs, videos, GIFs, boomerangs, trading cards, or digital assets captured inside our photo booth

  • AI-generated backgrounds and overlays (when applicable)

  • Files uploaded or shared for branding or customization

  • Consent-based recordings at events

 

 

 

C. Technical Information (Website & App Usage)

 

 

  • IP addresses

  • Device/browser information

  • Cookies and tracking technologies

  • Interaction patterns with our website, online galleries, or digital delivery systems

 

 

 

D. Payment Information

 

 

We do not store full credit card numbers. Payments are processed securely through third-party payment processors.

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2. How We Use Your Information

 

 

We use collected information to:

 

  • Provide photo booth and event photography services

  • Deliver digital galleries, prints, downloads, and media

  • Customize backdrops, templates, overlays, and branding

  • Send invoices, confirmations, and customer support updates

  • Improve our website functionality and service offerings

  • Comply with legal and contractual requirements

  • Feature non-private images for marketing only with client consent

 

 

We never sell or rent your personal information.

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3. Media Rights & Usage

 

 

Unless otherwise agreed in writing:

 

  • Guests who participate in the photo booth provide implied consent to having their photo taken.

  • Event hosts (Clients) are responsible for ensuring proper “Notice of Photography/Filming.”

  • Photo Capture USA may request permission to use event photos in marketing, but will never post identifiable images without documented approval.

  • Private or sensitive events (funerals, minors, corporate NDAs) require explicit permission before any form of publication.

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4. How We Share Information

 

 

We may share information only with:

 

  • Trusted third-party vendors (printing labs, cloud storage, gallery hosting platforms, payment processors)

  • Venue staff or event coordinators when necessary to fulfill the service

  • Legal authorities if required by law

  • Contractors working on behalf of Photo Capture USA (under confidentiality agreements)

 

 

We do not sell consumer data to advertisers or external marketing agencies.

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5. Data Storage & Security

 

 

We implement industry-standard safeguards, including:

 

  • Encrypted storage

  • Secured gallery links

  • Password-protected client portals

  • Limited-access internal systems

  • Secure payment gateways

 

 

Media files may be stored on cloud platforms used regularly in photography and creative industries (e.g., SmugMug, Dropbox, Google Workspace, Snappic, Pixieset).

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6. Retention of Information

 

 

  • Event photos and media are generally kept 12–24 months unless otherwise contracted.

  • Client invoices, contracts, and booking details may be stored longer for record-keeping and tax purposes.

  • Clients may request deletion of their galleries after an event.​

  

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7. Your Rights

 

 

Depending on your location, you may have the right to:

 

  • Request access to the data we hold about you

  • Request corrections to inaccurate information

  • Request deletion of your personal information

  • Opt-out of email communications

  • Request removal of certain images (if you are identifiable and privacy laws apply)

 

 

We will respond to all privacy requests within a reasonable timeframe.

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8. Cookies & Tracking Technologies

 

 

Our website may use cookies to improve browsing performance, measure analytics, and enhance user functionality. Users may disable cookies in their browser settings, but some features may not work properly.

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9. Children’s Privacy

 

 

We do not knowingly collect personal data from children under 13 without parental consent. For events involving minors, it is the Client’s responsibility to ensure proper permissions are obtained.

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10. Changes to This Policy

 

 

We may update this Privacy Policy as needed to reflect changes in our services, legal requirements, or technology. The updated version will always be posted with the revised effective date.

 

 

 

11. Contact Information

 

 

For privacy questions or data requests, contact:

 

Photo Capture USA

Email: Photocapusa@gmail.com

Phone: 949-510-1196

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